All negotiations Play the v1.9 demo →Deal anatomy: every cost term, worked out →

D02 · New stainless pump shaft SH-220: award one of two suppliers

Demo Drehteile GmbH · Demo Machining Sp. z o.o. · goal: Leverage

phase0 wrapper · commit 7a4fa1c-dirty · session 2da2b1ca2c66afc0 · played Sat, 24 Oct 2026, 13:59 UTC in 187 s

Score36deal · accepted · 7 rounds

Opening offer

€214,296

Our deal

€193,776

Best possible

€156,739

Total cost over the contract. Our alternative (walking away) would cost €238,800, worse than the opening offer.

Demo Drehteile GmbHSupplier offerOur offer

Demo Machining Sp. z o.o.Supplier offerOur offer

How our agent negotiated

Who decided: 0 by the code engine, 5 by the LLM fallback
Thinking time: 42.77 s over 5 decisions
Arguments checked: ✓ 0 verified2 irrelevant
Timeouts: 2 missed the 60 s window

Deal total cost

Price (units × unit price)€187,200

On top of the price

Freight€4,800

Payment terms€1,248

Quality€528

Move by move

Opening quotes

Demo Drehteile GmbHOpening quote

€17.10

▸Inside the supplier · 1 internal messages

Owner → teamquote attached (quote-offer-DEMO-J1-0.pdf)

▸Their e-mail

Hallo,

Thank you for your enquiry. Please find our Angebot below.

We can offer you a price of €17.10 per unit, Zahlungsziel 30 days net, Lieferzeit 28 days.

As a small shop, we like to keep things practical and clear for our customers. Everything is set up on our end to run your parts efficiently, and we look forward to working together on this order.

Let us know if this works for you so we can get started.

Gruß
Claudia Aigner
Owner, Demo Drehteile GmbH

Our agent

Send a messageLLM fallback10970 ms

No reply within 60 s: counted as a timeout, our last offer repeated.

Demo Machining Sp. z o.o.Opening quote

€16.00

▸Inside the supplier · 1 internal messages

Export Manager → teamquote attached (quote-offer-DEMO-C1-0.pdf)

▸Their e-mail

Dear partner,

Thank you for your enquiry. Please find our Angebot below.

We are delighted to submit our proposal and are very keen to win your business and demonstrate our capabilities as a reliable, long-term partner. For this position, our offer includes a price of €16.00 per unit, a Zahlungsziel 45 days net, and delivery EXW.

Please note that this offer remains valid for 30 days.

We look forward to the opportunity of working together and building a successful partnership with Hollerau Pumpenwerke GmbH. Please let us know if you have any questions.

Best regards
Joanna Kaczmarek
Export Manager, Demo Machining Sp. z o.o.

Our agent

Send a messageLLM fallback7070 ms

Term	Main sheet	Alt 1	Alt 2
Unit price	€15.20	€15.00	€15.50
Payment terms	60 days	45 days	60 days
Lead time	35 days	35 days	28 days
Incoterm	FCA	EXW	DAP

▸Our e-mail: SH-220 shaft – lead time and terms

Dear Ms Kaczmarek,

Thank you for your quote offer:DEMO-C1-0. Your standard lead time of 45 days does not fit our requirement for the PX series, so the delivery date needs to be part of your offer. What is your earliest lead time for SH-220?

Our reference quote is EUR 19.90 per unit, DAP, 60 days payment and 35 days lead time. We are comparing complete packages, including delivery terms and payment days.

Could you also share a cost breakdown (material 1.4021, machining, overhead) and tell us whether a cheaper variant is possible?

Please see the attached alternative packages.

Best regards
Hollerau Pumpenwerke GmbH, Purchasing

Round 1

Demo Machining Sp. z o.o.Counter-offer

€16.30▲ 1.9 % vs their last+1 alternative

Checked our arguments

– irrelevantRival quoteoffer:DEMO-C1-0

Their reasons

The rival quote data you cite does not concern this part or our company.
Our technical team will prepare the requested cost breakdown and evaluate potential cheaper variants.
We can offer a comprehensive package with DAP delivery, … days payment, and an expedited 28-day lead time to fully support your PX series.
Alternatively, with Zahlungsziel … days net, Lieferzeit … days and delivery DAP: €… per unit.
Which figures is that based on? Please send us the data.
Material accounts for about … of our cost; more detail we do not share.

▸Inside the supplier · 4 internal messages

Export Manager → teamMy call: counter.
Export Manager → teamRead the buyer's e-mail: … term sheets and … cited fact to check; we answer with our offer.
Export Manager → Freight ForwarderThe buyer asks something for Freight Forwarder; please answer.
Export Manager → teamdelivery schedule attached (delivery-schedule.xlsx)

▸Their e-mail

Dear partner,

We have reviewed your offer and can adjust our Angebot as follows. Our main offer is a price of €16.30 per unit, Zahlungsziel 45 days net, Lieferzeit 35 days, delivery EXW. This offer stays valid for 30 days.

The rival quote data you cite does not concern this part or our company. Which figures is that based on? Please send us the data. Material accounts for about 45 % of our cost; more detail we do not share. Our technical team will prepare the requested cost breakdown and evaluate potential cheaper variants.

We can offer a comprehensive package with DAP delivery, 60 days payment, and an expedited 28-day lead time to fully support your PX series. Alternatively, with Zahlungsziel 60 days net, Lieferzeit 28 days and delivery DAP: €17.60 per unit.

Best regards
Joanna Kaczmarek
Export Manager, Demo Machining Sp. z o.o.

Our agent

Send a messageLLM fallback10210 ms

Term	Main sheet	Alt 1	Alt 2
Unit price	€15.60	€15.50	€15.80
Payment terms	45 days	60 days	60 days
Lead time	35 days	42 days	35 days
Incoterm	EXW	EXW	FCA

▸Our e-mail: SH-220 – revised packages

Dear Ms Kaczmarek,

Thank you for the revised offer and the delivery schedule. The 35-day lead time works for us.

Our alternative is at EUR 19.90 per unit, DAP, for this part SH-220.

On a total-cost basis, EXW freight from your site still weighs on your package. We have prepared three alternatives that give you more flexibility on lead time and delivery point in exchange for price. If a 42-day lead time eases your production planning, we can accept it.

We would also welcome the cost breakdown and any cheaper variant your technical team identifies.

Best regards
Hollerau Pumpenwerke GmbH, Purchasing

Demo Drehteile GmbHCounter-offer

€17.10

Their reasons

Without movement from your side we cannot move either.

▸Their e-mail

Hallo,

Without movement from your side we cannot move either.

Regarding our current Angebot, our terms stand at a price of €17.10 per unit, a Zahlungsziel 30 days net, and a Lieferzeit 28 days. As a small shop, we have to keep our numbers clear and tight to keep the machines running for you.

Let us know where you stand so we can figure out the next steps for this order.

Gruß
Claudia Aigner
Owner, Demo Drehteile GmbH

Our agent

No decision log for this move.

No reply within 60 s: counted as a timeout, our last offer repeated.

Round 2

Demo Machining Sp. z o.o.Counter-offer

€15.60▼ 4.3 % vs their last+1 alternative

Their reasons

Thank you for your revised packages and the flexibility on lead time.
We are pleased to offer EUR … per unit for … days payment, … days lead time, and EXW delivery.
Our technical team is currently evaluating potential cheaper variants and preparing the requested cost breakdown.
Material accounts for about … of our cost; more detail we do not share.

▸Inside the supplier · 3 internal messages

Export Manager → teamMy call: counter.
Export Manager → teamRead the buyer's e-mail: … term sheets; we answer with our offer.
Export Manager → Plant EngineerThe buyer asks something for Plant Engineer; please answer.

▸Their e-mail

Dear partner,

We have reviewed your offer and can adjust our Angebot as follows.

Thank you for your revised packages and the flexibility on lead time. As an alternative option, we are pleased to offer a price of €16.10 per unit, Zahlungsziel 45 days net, Lieferzeit 35 days, delivery EXW.

Our main proposal remains a price of €15.60 per unit, Zahlungsziel 60 days net, Lieferzeit 42 days, delivery EXW. This offer remains valid for 30 days.

Our technical team is currently evaluating potential cheaper variants and preparing the requested cost breakdown. Material accounts for about 45 % of our cost; more detail we do not share.

We look forward to building a successful partnership.

Best regards
Joanna Kaczmarek
Export Manager, Demo Machining Sp. z o.o.

Our agent

Send a messageLLM fallback11370 ms

Term	Main sheet	Alt 1	Alt 2
Unit price	€15.40	€15.50	€15.70
Payment terms	60 days	60 days	60 days
Lead time	42 days	42 days	42 days
Incoterm	EXW	FCA	DAP

▸Our e-mail: SH-220 – packages with 42-day lead time

Dear Ms Kaczmarek,

Thank you for your revised offer and for your team's work on the cost breakdown.

Your main proposal with a 42-day lead time and 60 days payment comes close to what we need. On a total-cost basis, freight from your site under EXW is still a noticeable part of our landed cost. We have therefore prepared three packages that keep your preferred 42-day lead time and 60 days payment. They differ only in delivery point and price.

Would FCA or DAP be easier for you to organise? We would also welcome any cheaper variant your technical team identifies.

Best regards
Hollerau Pumpenwerke GmbH, Purchasing

Demo Drehteile GmbHCounter-offer

€17.10

Their reasons

Without movement from your side we cannot move either.

▸Their e-mail

Hallo,

Without movement from your side we cannot move either.

Let us know where you stand so we can figure out the next steps for this order.

Gruß
Claudia Aigner
Owner, Demo Drehteile GmbH

Our agent

No decision log for this move.

Term	Main sheet	Alt 1	Alt 2
Unit price	€15.40	€15.20	€15.60
Payment terms	60 days	60 days	45 days
Lead time	35 days	42 days	28 days
Incoterm	FCA	EXW	DAP

▸Our e-mail: SH-220 – your quote offer:DEMO-J1-0

Dear Ms Aigner,

Thank you for your quote offer:DEMO-J1-0 and the clear presentation.

We compare complete packages on a landed-cost basis, so price, payment terms and delivery point all count. At EUR 17.10, EXW and 30 days, your offer is currently not competitive in our evaluation.

We have attached three packages. Your 28-day lead time is valuable to us, and we can be flexible on the delivery date in exchange for a better price.

Could you share a rough cost breakdown for SH-220 in 1.4021, and let us know whether a cheaper variant is possible?

Best regards
Hollerau Pumpenwerke GmbH, Purchasing

Round 3

Demo Machining Sp. z o.o.Counter-offer

€15.60+1 alternative

Their reasons

To accommodate your request for alternative delivery terms, we can offer FCA delivery at EUR … per unit, keeping the … days payment and 42-day lead time.
Please note that any of these technical changes would require your engineering approval and a new drawing revision.

▸Inside the supplier · 5 internal messages

Export Manager → teamMy call: counter.
Export Manager → teamRead the buyer's e-mail: … term sheets; we answer with our offer.
Export Manager → Plant EngineerThe buyer asks something for Plant Engineer; please answer.
Export Manager → Freight ForwarderThe buyer asks something for Freight Forwarder; please answer.
Export Manager → teamdelivery schedule attached (delivery-schedule.xlsx)

▸Their e-mail

Dear partner,

We have reviewed your offer and can adjust our Angebot as follows. Our offer provides a price of €15.60 per unit, Zahlungsziel 60 days net, Lieferzeit 42 days, delivery EXW.

To accommodate your request for alternative delivery terms, we can offer FCA delivery at EUR 15.80 per unit, keeping the 60 days payment and 42-day lead time. Please note that any of these technical changes would require your engineering approval and a new drawing revision.

This proposal remains valid for 30 days. We look forward to working together and building a successful long-term partnership.

Best regards
Joanna Kaczmarek
Export Manager, Demo Machining Sp. z o.o.

Our agent

No decision log for this move.

No move recorded after this.

Demo Drehteile GmbHFinal offer

€15.60▼ 8.8 % vs their last+1 alternative

Checked our arguments

– irrelevantRival quoteoffer:DEMO-J1-0

Their reasons

The rival quote data you cite does not concern this part or our company.
If you give us … days lead time, I can drop the price to €… EXW.
You say we're not competitive, but I'd need to see some proof of that.
Please find our cost breakdown attached.

▸Inside the supplier · 6 internal messages

Owner → teamMy call: counter.
Owner → teamRead the buyer's e-mail: … term sheets and … cited fact to check; we answer with our final offer.
Owner → teamquote attached (quote-offer-DEMO-J1-3.pdf)
Owner → teamcost breakdown attached (cost-breakdown.xlsx)
Owner → teamorder confirmation attached (order-confirmation-offer-DEMO-J1-3.pdf)
Owner → teamcost breakdown attached (cost-breakdown.xlsx)

▸Their e-mail

Hallo,

This is our final offer (letztes Angebot). Please decide.

Our offer is a price of €15.60 per unit, Zahlungsziel 30 days net, Lieferzeit 35 days, delivery FCA.

The rival quote data you cite does not concern this part or our company. You say we're not competitive, but I'd need to see some proof of that. Please find our cost breakdown attached.

If you give us 42 days lead time, I can drop the price to €15.40 EXW. To be clear, we can offer a price of €15.40 per unit, Zahlungsziel 30 days net, Lieferzeit 42 days, delivery EXW.

Gruß
Claudia Aigner
Owner, Demo Drehteile GmbH

Our agent

Accept this offerLLM fallback3150 ms

✓ Accepted offer:DEMO-J1-3